SRP Billing and Invoice Procedures
You have enrolled in the Site Remediation Program (SRP). As a participant
in this program, you have agreed to pay for the oversight and review costs
incurred by Illinois EPA personnel (35 Ill. Adm. Code 740.210(c)(4).
You will be billed for these costs periodically, and the following information
is provided to help you understand the invoice process
- The Remediation Applicant ("RA") must include with the Site
Remediation Program Application and Services Agreement Form either:
- an advance partial payment of $500, or
- the RA may request, on the form provided, an estimate from Illinois
EPA of the total cost of providing services and submit an amount
equal to one-half of that estimate, or $5,000, whichever is less
(35 Ill. Adm. Code 740.210(c)(5)).
- Illinois EPA's oversight costs will be compiled on a quarterly basis
- every 3 months. Once the Illinois EPA's oversight and review
costs have exceeded the
prepayment amount, an initial invoice will be prepared
and sent to the participant. Over the life of the project, additional
invoices will be sent to cover ongoing costs. All payments are due
within 45 days of receipt of the invoice. (35 Ill. Adm. Code
740.310, 740.315).
- Illinois EPA staff begins compiling personal services and other related
costs from the Agency's data system approximately one month after the
end of the billing quarter. For example, information on January through
March costs is available for invoice preparation by Agency staff at
the beginning of May. Because of the need to be accurate in compiling
costs, the limited number of billing personnel, and the billing queue
itself, this invoice preparation process can take up to 3 months to
complete. Therefore, participants could receive an invoice,
which details costs incurred, approximately 1 to 4 months after the
end of the quarter. Due to staff resource limitations, you may not
receive an invoice every quarter. If you are not invoiced, costs
for your project will be rolled over into the next quarter.
- Once a No Further Remediation (NFR) Letter is issued, the RA will
receive an invoice that includes a separate and distinct NFR Assessment
Fee in addition to oversight and review costs. The NFR Assessment Fee
will be equal to the actual Agency oversight cost of the project but
cannot exceed $2,500.00 (35 Ill. Adm. Code 740.615(b).
- Within 35 days after the receipt of a request for payment, the RA
may appeal to the Pollution Control Board. Appeals may be limited as
provided in 35 Ill. Adm. Code 740.310(c). Appeals to the Board shall
be in the manner provided for the review of permit decisions in Section
40 of the Environmental Protection Act. 415 ILCS 5/40.
For further information on the billing and invoice process, the RA may
contact Sherri Oxencis
of the the Bureau of Land, Financial Management Unit at 217/558-0084.
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